Office of Outreach Activities (OOA)

IIT Kanpur

Placement Policy 2024-25

The placement policy will be applicable to all the eMasters degree students of IIT Kanpur interested in registering for

placement. OOA placement session is followed typically for one year. Placement activities performed by the Office of

Outreach Activities (OOA) are a service extended to support graduating students and do not carry any guarantee for

securing a job opportunity. The support is mainly for the early career starters.

Eligibility & Registration

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Registered eMasters students of IIT Kanpur who have given the exams for all 12 modules and are

expected to complete their requirement for the degree within that quarter are eligible to register for

current placement services. Graduation is a prerequisite for students to be eligible for placement.

Exceptions for this are listed below.

○ Students sponsored by an organisation must produce a No Objection Certificate from the

concerned authorities/agencies prior to registering with OOA.

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With-holding of information from OOA will result in the cancellation of registration of these students.

Disciplinary actions as per OOA/Institute guidelines will be initiated against these students.

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As of now, there is NO placement registration fee for the eMasters Students. However, registration is compulsory

to avail benefits of the placement service. The details of the registration process are mentioned below.

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Students can participate in placement services extended by OOA only once, within one year of their graduation

from IIT Kanpur. Placement registration would be valid for one year and one quarter after registration. One

quarter would be used by the OOA placement team for the verification of documents and all internal processes

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The registration for placement is open every quarter. The placement registration would be a one step process

and would begin within a week of the Last date for end quarter Grade submission (as mentioned in the

eMasters Academic Calendar). The registration window would be open for approximately 3 weeks.

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A student will be “eligible to register for placement” only if they have completed exams for required 12

modules and also any extra/repeat or substitute modules they plan to complete during the

programme.

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A student will be “eligible for placement” only if they have completed 12 modules successfully, all requirements

for graduation, and his name is included in the graduation list.

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In case the program for a registered student gets extended (due to receiving of an F/E grade or opting for

an extra module), the student must inform OOA, in writing, as soon as possible to deregister from the

current placement season and to be eligible for the subsequent placement season.

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If a student wishes to register for placement after obtaining "No Dues Clearance" from the institute, however,

lacks access to the TS portal or an IITK email ID, they must send a request email to "odl_placement@iitk.ac.in"

from the alternate email address s/he provided during the eMasters admission process. The request email

should contain the student's Name, Roll number, IITK email ID and Programme details. In such cases, the

registration link will be provided, and the student will be able to do the registration through the alternate

email address (provided during the eMasters admission process).

Guidelines and application rules

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The role of the OOA is of a facilitator and counselor for placement-related activities. OOA does NOT

guarantee a job.

○ OOA placement services are available to students for one year and one quarter after they register

for placement. Each quarter, an email listing the names of students registered for placement is

sent to the DPOC.

○ Applying for a company or joining a company is entirely the responsibility/decision of the

student concerned.

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It will be the responsibility of the student to keep OOA informed about all communication with the

company.

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OOA follows one student one job policy.

○ A student will be considered to have secured a job if his/her name is confirmed by a company.

The student cannot apply for any other company through OOA if OOA shares the salary range

and location for the job with the students prior to their job application.

○ When a student successfully secures employment or transition to a new job independently within

one year of graduation or when he is eligible for placement, it is imperative that the student

promptly informs OOA. In such a situation, the students are also requested to de- register

themselves from the placement to help their peers in the upcoming placement opportunities.

○ OOA actively supports placement-registered students in pursuing off-campus or lateral

placements, recognizing that working professionals often possess valuable networks. We kindly

urge students to keep OOA informed about such opportunities when applying. It may facilitate

any necessary referrals or verifications when required. This collaborative effort ensures a more

seamless and effective placement process for all parties.

○ If a student expresses interest in applying to a specific firm, we encourage them to share

their personal contact information with the OOA team within the company. Subsequently,

OOA may formally communicate with the company to introduce the programme. The referral may

be used with the consent of the student. This practice ensures transparency

in the

process.

○ If, during the process of contacting companies, OOA discovers that a student registered for

placement was extended a job offer through independent channels but opted not to accept it,

the student will be deemed ineligible for any future job opportunities within that particular

company through OOA placement. This measure is implemented to maintain a positive and

amicable relationship between OOA and the company in question.

○ In case a student receives multiple job offers (due to concurrent selection process by multiple

companies), he/she has to choose one of the jobs within ONE WEEK from the last intimation.

In addition, if a company has a job acceptance deadline, that needs to be honored too.

○ Once a student receives a job offer (whether verbal or written) with a minimum of a 20%

salary hike, they will be deregistered from the placement process, regardless of whether they

accept the offer. They will not be allowed to participate in any further placement activities.

If OOA does not have details about the salary or job location, and/or a minimum of a 20%

salary increase is not offered, OOA will allow the student up to two more interview opportunities.

○ The job opening created due to offer rejections (by students with multiple offers) will be filled

in from the selection waitlist if provided by the company.

○ Students waitlisted by a company can appear for other interviews unless their selection

confirmation is obtained from OOA. Policies for selected students (as detailed earlier) are

applicable to these students once their names are included in the selection list.

○ Once an offer letter is received from a company, students are required to confirm the offer within

ONE WEEK of receiving the offer letter or before the deadline mentioned by the company,

whichever is earlier.

○ Students are required to verify the job details (package, job profile, terms, and conditions,

etc.) prior to signing the offer letter.

■

Verifying the details is entirely the responsibility/decision of the student

concerned.

■

Any discrepancy observed should immediately be brought to the notice of OOA.

○ A signed acceptance letter should be handed over to OOA for documentation purposes.

○ Details of joining (date, location, etc.), if not mentioned in the joining letter, should be

communicated to OOA once the details are received from the company.

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Students participating in placement activities must carry their Institute Identity Card/Alumni card (if

available, else contact OA office) and a Government Identity Card (Aadhar, PAN, Passport, Other ID

card requested by the company) with them at the time of any events scheduled by the company, such as

Pre-Placement-T alk (PPT)/Test/Group Discussion/ Interviews etc. and produce the same when asked by

the company representatives.

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The students must follow company policies for any direct interaction (phone calls, email, through social

media, etc.) with the company officials prior to interview time. Any communication must be intimated

to OOA.

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Any concerns or queries related to company-specific placements should be directed to the OOA Team, who

will clarify the details with the company officials.

Pre-Placement Talks (PPTs)

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Some companies may schedule a PPT. Attending PPT, if given by a company, is mandatory for students who

have applied for a job opening in that company. The OOA will try to ensure that such PPTs are online.

○ Attendance of the participating students will be taken by the OOA, and a copy of that will be

handed over to the company for records.

○ Request for exemption can be sent to OOA by email, with proper reason.

Events (Written Test, Interview, GD etc.) if conducted in Offline/Online Mode

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Some companies may conduct physical events to select the candidates.

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Dress code for any Physical Interaction with the company

○ Shirt/T-Shirt with collar

○ Trousers /Jeans for Boys

○ Any formal attire/ Trousers (full pant)/ Jeans for Girls

○ Sandals/Shoes

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**Flip flops (Bathroom/Rubber),

Crocs, etc. NOT permitted.

Any change in the dress code for any particular company will be informed by email.

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Students must follow the schedule provided by the company.

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Even if the event is conducted ONLINE, the students must follow the schedule and proper dress code.

Rules on submission of job applications

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Students are advised to thoroughly check the profile and background of each company and make

informed decisions BEFORE applying to any company participating in the placements.

○ OOA will NOT be liable for any default from the company's end at any later stage.

○ Once a student applies to a company, all rules as per OOA student policy will be applicable.

• Job applications for individual companies should be submitted only through OOA.

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The student is responsible to check/meet all eligibility criteria which might be required at the time of

joining (academic, medical, etc.) for the opportunity he/she is applying for.

○ Ex-1. If a company requires the applicant to have a CPI of 8.0 at the time of joining, be well

assured before applying to that company.

○ Ex-2. If a company does not select candidates with a particular medical disability, please

ensure that you do not have that disability.

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OOA supports the placement-registered students from going for off campus/lateral placements, as the

students being working professionals have their own network. We request students to keep OOA informed

of such opportunities to aid in any referrals/verifications if needed.

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In case a student is interested in applying for a firm, they are encouraged to forward the personal contact

information they have in the company to the OOA team. OOA may formally write to the company to

introduce the programme. Proper reference of the source of interest will also be shared with the company

during this process after the student's consent.

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Students engaging in off-campus/lateral placement mode and not following the rules can adversely affect

the relationship the Institute has built up with these companies and deter the companies from recruitment

process in the subsequent years. Similarly, students rejecting offers without informing the company,

delayed intimation, or job-hopping will adversely affect the placement for the subsequent batches. Hence,

OOA strongly recommends following the placement rules/conduct ethics suitable for working

professionals.

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In case of continued violations of the above guidelines by a student, the student will be blacklisted

from the placement activities, and companies will be informed.

Lateral Placement Process

OOA encourages companies and students to go for Lateral Placement Process. The OOA Placement process is a

student driven process. Actively engaging with peers and leveraging your network is strongly recommended to

identify suitable positions, whether within your current company or amongst your connections. Students who contribute

to the placement success of their peers receive special recognition as "Esteemed eMasters Alumni" in various

publications of OOA such as websites and annual report, acknowledging their valuable contributions to creating better

opportunities for their fellow students.

Rules and regulations on withdrawal of job applications

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Students will not be allowed to withdraw a submitted job application AFTER the last day of the application

deadline mentioned by the company.

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Once a student withdraws his application for a job profile offered by a company, the student will not be allowed

to re-apply to the same job opening.

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If a student backs out of a job application (not appearing for PPT or interviews) after the last date of application,

all rules and regulations as mentioned in the disciplinary actions section will be levied.

Post-Selection Joining Policy

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In case a student is not willing to join the company for any other reasons (after accepting the offer), he/she

should inform both the company and OOA at the earliest.

Student conduct and disciplinary actions

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Cheating attempt in all forms during the selection process (PPTs, written exams, group discussions, interviews,

interactions etc.) is a serious offense.

○ All students involved in these cases will be subject to disciplinary actions as per prevailing

rules of the Institute.

○ Students caught indulging in such activities would be debarred from the placement process

with immediate effect, and their registration will be canceled.

○ Also, note that no concessions in any form shall be provided in such a case.

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Students are expected to behave with the companies in a professional and courteous manner. Ex.

○ Students should refrain from asking inappropriate questions during PPT or interview.

○ Students should not argue with the recruiters.

○ Students should maintain decorum even under provocation.

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In case of any misbehavior on part of the recruiter during the interview process,

○ Please do NOT retaliate under any circumstance, even under provocation.

○ Please report the matter to OOA immediately.

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If a student makes any false claims in a resume submitted for a job application

○ A job offer will be revoked in the case of a falsified resume was found after receiving a job

offer

○ Students involved will be deregistered from placements with immediate effect.

○ Further disciplinary action as per the decision of the OOA will also be imposed on the

students.

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In case of discrepancies, all decisions taken by Professor in Charge, OOA would be final and will not

be revoked under any circumstances.

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Any student found to have breached any of these rules will be debarred from the placement process. If, at

the time of the breach, the student is already placed, the company in which he/she is placed will be

intimated of the violation.

Guidelines for Master Resume

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Master resume will NOT be sent to the company. OOA usually shares the 2-page short resume with the company.

If needed, students would need to share a short resume, in a different format based on the requirement of the

company, with OOA. However, any resume shared with the company must be a subset of the master resume.

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It will contain the complete profile of the student. There is NO bar on the length of the master resume, but

each and every point will need verification.

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One cannot add/change any point/sub-point that is written in the master resume while making his/her resume

for the company.

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One is allowed to delete point(s)/sub-point(s) that is written in the master resume while making his/her resume

for the company.

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If it is needed to state a point in a different way for the technical and non-technical profile, it is suggested

to include it in both the way in the master resume itself, even if it causes repetition.

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Any change in the master resume MUST be done with the permission of OOA; Any sort of exaggeration in

one/two page resumes as compared to master resumes is not allowed and would be considered as a false claim.

Guidelines for Short Resume

• The short resume must be a subset of the master –resume.

• A standard format of the resume and a detailed document “Detailed Format of the Resume" on how to make

the short Resume would be provided as a link to the students during registration

• The resume must follow the specifications provided in the "Detailed Format of the Resume," including font

type, size, and style.

• Personal details such as your name, email ID, address, photo, or mobile number are not to be mentioned in

the resume.

• The short resume would be maximum of two pages in length.

• Not conforming to the specified format or length exceeding 2 pages will lead to disqualification from

consideration for the current session.